If you have ever tried to answer, “What are we paying per Dynamics 365 Finance & Operations user?” you know the pain: PPAC exports, LCS screens, learn.microsoft.com rabbit holes, and spreadsheets nobody trusts. CloudERP License Trimmer fixes that with one board which we call Trimmer Trends that actually speaks finance. No fancy reports, no fluffy consulting. Just the KPIs you need to stop funding idle access.
The one dashboard CFO's need to control Microsoft Dynamics 365 F&O license spend
SaaS waste, explained in streaming terms
Most organizations use less than 5% of the D365 functionality they pay for. It is the enterprise version of paying for every streaming service when you only binge one show. Netflix has never emailed you to downgrade, and Microsoft will not either. Unless you have telemetry that shows what people really use, you will keep paying for 100% access when users touch a rounding error of it.
Meet trimmer trends
Trimmer Trends is built to answer financial questions in seconds:
- Time buckets you know.Tabs for Month, Quarter, and Last 12 Months let you test whether cleanups stick and whether license growth tracks the business. We can extend to a three-year view when you want to see the impact of large projects or acquisitions.
- KPIs that matter.Under each bucket you see Users, Base Licenses, Attached Licenses, License Cost, and Storage. No eye candy, just the numbers you would put in a budget review.
- Potential Savings panel.A big block breaks savings into Easy, Medium, and Complicated actions. Easy equals “remove unused access and pocket the euros.” Complicated flags items that need a security or process discussion, so you know where to focus leadership time.
In one environment last week the month view showed ~1,840 base licenses, -5,325 attached licenses (already trimmed), €8,220 in license cost, €3,431 in storage, and €118K sitting in Potential Savings split into €75KS Easy and €53K Complicated items. That is a business case in ten seconds.
Designed for CFO's and CIO's
Trimmer Trends pulls directly from your own D365 telemetry, usage logs, roles, attachments, storage and refreshes daily. Instead of “User X has Security Role Y,” you see “User X costs €189/month, actual usage supports €59/month.” That language lands in steering committees and quarterly business reviews because it ties every decision to run-rate.
Because the dashboard is so focused, teams actually use it. Finance watches license cost fall as downgrades happen. IT sees storage trends flatten after archiving campaigns. Procurement can tie license counts back to supplier invoices. Everyone is staring at the same numbers, and they all roll up to “€ per active user.”
Act now!
Ask IT to pull one year of D365 F&O usage and run it through CloudERP License Trimmer. Put the Trimmer Trends snapshot in your next budget meeting. Once leadership sees the KPIs and the Potential Savings panel, the mandate to trim 20–30% arrives fast. Microsoft will not suggest a downgrade. We will.
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