Procurement leaders are under pressure to find savings even as Microsoft licensing grows more complex. Dynamics 365 Finance & Operations is moving to strict license validation on January 15 2026, meaning “pay for what you can access” becomes an auditable reality. The good news: a handful of procurement-owned actions can unlock double-digit savings without touching code.
Procurement’s fastest route to Dynamics 365 savings
Enforcement checklist:
- Mapspend to entitlement:
- Pull the current reseller invoice and list every SKU (Enterprise, Activity/Team, Attach, sandbox).
- UseCloudERP License Trimmer’s Tradeview to overlay actual usage and see which departments are trending up or down.
- Outcome:procurement owns a spend baseline tied to behavior, not just contracts.
- Target role creep:
- Partner with IT toidentify standard roles that were granted “temporarily” after go-live.
- Run License Trimmer’s daily report to spot users consuming <5% of their access.
- Remove or adjust roles in minutes—customers report it now takes minutes per fix instead of hours.
- Deactivate dormant accounts before renewal:
- Seasonal workers, consultants, and test accounts often survive long past their useful life.
- License Trimmer flags dormant users automatically so procurement can push HR/IT for cleanup during the 15-day grace window.
- Validatepricing and rebates:
- Because License Trimmer uses your actual prices, procurement can compare the modeled savings to reseller invoices and challenge discrepanciesimmediately.
- Run quarterly mock validations:
- Treat each quarter like a rehearsal for Microsoft’s enforcement. Procurement coordinates with IT and finance to confirm that recommended changes were executed and that the savings hit the P&L.
Need help?
Invite procurement leaders to book a 30 minutes call with CloudERP to load their current invoice into License Trimmer, and see the savings potential before renewal season.
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